2.
Briefing Assignment.
A briefing assignment has four steps.
These steps are:
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Analyzing the situation.
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Constructing the briefing.
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Delivering the briefing.
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Follow-up.
Step One:
Analyzing the situation.
Analyzing the situation includes analyzing the audience and the occasion, by
determining:
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Who is to be briefed and why?
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How much knowledge of the subject does the audience have?
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What is expected of the briefer?
Before briefing an individual the first time, you should inquire as to the
particular official's desires.
You must understand the purpose of the
briefing.
Are you to present facts or to make a recommendation?
The purpose
determines the nature of the briefing.
The time allocated for a briefing
will dictate the style, physical facilities, and the preparatory effort
needed.
The availability of physical facilities, visual aids, and draftspersons are
considerations.
You prepare a detailed presentation plan and coordinate
with your assistants, if used.
The preparatory effort is carefully
scheduled.
You should formulate a "briefing outline" similar to that in Figure 1-5.
You make an initial estimate of the deadlines for each task. You schedule
facilities for practice and request critiques.
Step Two:
Constructing the Briefing.
The construction of the briefing will vary with the type and purpose of the
briefing.
The analysis provides the basis for this determination.
The
following are the major steps in preparing a briefing:
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Collect material.
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Know the subject thoroughly.
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Isolate the key points.
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Arrange the key points in logical order.
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Provide supporting data to substantiate validity of key points.
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Select visual aids.
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Establish the wording.
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Rehearse before a knowledgeable person who can critique the
briefing.
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